Purchasing Manager / Kailua Kona, HI

November 28, 2022
Application deadline closed.

Job Description

Job Description
Plans, organizes, and inventories general merchandise items. Communicates with Chef and management relative to purchases consistent with Airline Catering needs and specifications. Negotiates pricing and purchase goods and ensure delivery in a timely manner. Review shipments to ensure products received are consistent with orders and proper grade and quality.

Essential Responsibilities/Duties

•    Plan purchasing requirements based on customer volume, menu selection, and production scheduling specifications.
•    Ensure customer quality standards and requirements are consistently met.
•    Ensure proper inventory levels of Dry Goods, meats, fish, poultry, fruits, and vegetables.
•    Coordinate product delivery schedules to ensure items remain fresh to minimize spoilage.
•    Coordinate a just-in-time delivery process for specific high volume and perishable products.
•    Implement purchasing procedures to ensure effective product cost control.
•    Evaluate and select vendors that meet quality, price, and delivery specifications.
•    Negotiate with vendors to ensure low prices and high quality.
•    Analyze and interpret numerical data and perform basic financial analysis.
•    Monitor and report the cost of goods purchased monthly to ensure budgetary control.
•    Report item cost of goods purchased compared to the projected cost for menu items.
•    Facilitate uniform quality standards in food safety.
•    Ensure sanitation requirements are maintained in all areas of the facility via periodic audits.
•    Ensure compliance with Corporate Foodservice Standards.
•    Responsible for ETEC system accuracy for purchasing and receiving the product.
•    Conduct periodic inventory of purchased product storerooms.
•    Manage to purchase, receiving, and storeroom functions.
•    Participates in continuous improvement efforts.
•    A team builder with the ability to lead and motivate diverse management and hourly staff. and build a positive employee relations culture and work environment.

Knowledge, Skills & Abilities
•    Knowledge of internal policies and procedures.
•    Competent to work independently within the area of expertise.
•    Ability to solve quality-related problems.
•    Ability to deal with a variety of compliance situations and implement continuous improvement.
•    Knows and follows all safety requirements; strives to maintain a safe work environment.
•    Effectively gives and receives feedback; willingly asks questions and seeks direction as needed.
•    Must be able to function within a team environment.
•    On call 24 hours/7 days a week to respond to crisis situations to provide guidance on delays, flight cancellations, and other irregularities.
•    Investigate and complete incidents/accidents documentation and enforcement of safety processes and legal requirements for all processes.
•    Assist as directed on ad hoc projects.

•    Bachelor’s degree or an equivalent combination of education and experience.
•    Ability to solve purchasing-related problems and deal with a variety of pricing variables in situations where some standardization exists.
•    Food Service experience required.
•    A minimum of 2-3 years supervising a purchasing function.
•    Knowledge of Food Industry quality and sanitation standards and requirements.
•    Knowledge of ETEC or other purchasing IS software.
•    Excellent written and verbal communication skills.
•    High degree of integrity and openness in reporting responsibilities.
•    Proficient with Microsoft Office suite, specifically in Excel.
•    Effective written and verbal communication skills.