Accounts Payable Administrative Clerk / Miami, FL

Job Description

Job description

• Ensure all purchase orders are authorized according to company policy.

• Responsible for communicating with all vendors, headquarters, and personnel to resolve all payable issues and concerns

• Ensure all invoices are coded to the correct general ledger accounts

• Ensure all purchase orders have proper authorization in accordance to business unit policy

• Investigate and resolve issues relating to the processing of invoices and purchase orders

• Assist researching purchase prices variance to help correct theoretical to actual variances

• Ensure new vendor information (including W-9) is gathered in compliance with company guidelines and Maintain vendor files.

• Research outstanding checks. Work with vendors/HQ to identify if payment is to be voided or reissued.

• Generate reporting, as requested, out of Eatec/ Sage.

• Reconcile Eatec and Sage to ensure all purchases were correctly uploaded

• Update all spreadsheets requested by Controller to support Period/Week ending close.

• Match POs, batching, coding, process high volume of invoices.

• Maintain and update all purchase accruals and enter journal entry into Adage

• Review vendor statements and take action to ensure prompt payment of all outstanding invoices.

• Ensure all negotiated discounts are received by entering invoices on time, and communicating with HQ.

• Assist with negotiating vendor discounts and tracking results

• Monitor the upload of batches from Eatec to Sage.

• Initiate stop payment requests and provide copies of cancelled checks as applicable

• Participate in food cost savings continuous improvement initiatives

• Assist with year-end audit related to any accounts payable request

• Other duties as required to support the Accounting Department

Job Qualifications:

• Background in Accounting and/or AP.

• Computer skills including the ability to create formulas in Excel.

• Detail-oriented person.

• Ability to work under pressure and multi-tasking skills

• Flexible schedule